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SimplyPrint Legal Documents

SimplyPrint Privacy Policy

Last updated: November 3, 2026

View change history

2026-11-03

  • netcup (cloud slicing and other heavy processing, in the EU) and Bird (SMS notifications, only if you turn them on) are now on our list of current sub-processors. We announced both in advance on our Sub-Processors list and gave notice on 3 October 2026; that notice period has now passed. Bird keeps your data in its EU region; the list states its transfer basis.
  • We no longer name the individual countries our hosting is in: all of it is in the EU, and your data is still stored in the EU by default.
  • Removed OneSignal from our list of sub-processors. We no longer use it, and push notifications to the mobile app go directly through Apple and Google.
  • Added "Security incidents and data breaches": how we contain, assess, notify and fix a personal data breach, and who we tell and how fast. Organisations that manage accounts hear from us within 48 hours where feasible, as our Data Processing Agreement already promised.
  • Added "If SimplyPrint changes ownership": personal data only moves to a new owner as part of the transaction, the new owner must keep this policy and any Data Processing Agreement, account owners are told by email before the transfer, and you can export and delete your data first.
  • "Changes to our privacy policy" now says how we announce a material change: an email to account owners at least 30 days ahead, a notice on this page, and a notice in SimplyPrint. Sub-processor changes keep their own advance notice. Our Data Processing Agreement already promised the 30 days.
  • Described what we store about students and what we never do with it, how our staff access accounts and when engineers may work with a specific file to fix a fault, that backups are stored in the EU with the rest of your data, and that we don't host customer data on our own premises.
  • Rewrote the Data Processing Agreement section: School and Enterprise accounts sign it themselves in SimplyPrint, and we also sign institutions' own agreements. Listed the documentation we provide for privacy and security reviews.
  • Named the Danish Data Protection Agency (Datatilsynet) as the authority to complain to, in place of the UK Information Commissioner, and added [email protected] for data protection matters.

2026-10-20

  • Added a note on affiliate links: some links to shops are affiliate links, the shop or affiliate network may set its own cookies once you click through, and we send them no personal data. It also says what we record when you click a shop link, a deal or an Amazon search through SimplyPrint: what was clicked, from which page, your country and, when we know it, your user and account. No IP address, and it is deleted with your account.

2026-10-03

  • Moved the earliest start date for netcup and Bird, our two planned sub-processors, from 1 November to 3 November 2026. Neither is processing any data yet.

2026-09-27

  • Added a "Connected stores and marketplaces" section for SimplyPrint Shop, an optional feature in a closed pilot. It applies only if you connect an online store or marketplace to SimplyPrint, and describes what we read, that we act as your processor for that data, what we never do with it, and what happens when you disconnect.
  • Described the SimplyPrint mobile app's push notifications: the push token and device details the app registers, and what a notification contains. Listed the services that deliver them - Apple, Google and OneSignal - on the Sub-Processors page. These services have delivered our push notifications all along; they were not listed before.
  • Added that we keep a log of the push notifications we send to your devices, including whether each was delivered and opened, for 30 days to troubleshoot delivery, and only totals after that.
  • OneSignal is being phased out: by 1 November 2026 we stop using it and delete our data there, and push notifications go directly through Apple and Google.
  • Noted that Apple's push notification service is the one provider outside the EU/EEA without the Data Privacy Framework or Standard Contractual Clauses: Apple provides it under its own developer terms.

2026-09-25

  • Announced Bird as a planned sub-processor for SMS notifications, from 1 November 2026 at the earliest. It is not processing any data yet.

2026-09-21

  • Announced netcup as a planned sub-processor for additional EU hosting capacity, from 1 November 2026 at the earliest. It is not processing any data yet.

2026-08-10

  • Replaced external IP geolocation with a locally hosted MaxMind GeoLite2 database, so IP addresses are no longer sent to an IP geolocation provider.

2026-07-11

  • Disclosed Zapier embed on the /integrations/zapier page as a third-party widget - it stores a visitor identifier in your browser's localStorage (Zapier's own widget behavior, not used by SimplyPrint for tracking or analytics)
  • The Zapier embed is consent-gated and only loads on that specific page after you opt in
  • Added Zapier's visitor identifier to the cookie/localStorage policy list

2026-07-01

  • Moved the full third-party sub-processor list to a dedicated, always-current page (Sub-Processors) and linked to it from this policy. The new page lists each provider's legal entity, registered address, country, the data they process, where it is processed, and the transfer basis, and is available as a PDF on request.

2026-05-29

  • Added a "How long do we keep your data?" section clarifying our data retention periods, including that after account deletion we may keep a minimal set of transaction and security data for up to around 13 months to defend payment disputes and prevent fraud, and accounting records for longer where required by law.

2026-05-23

  • Added a US K-12 districts subsection under the existing DPA section, noting SimplyPrint has signed the SDPC / TEC multi-state National Data Privacy Agreement (NDPA v1.0) for 15 US states.

2026-01-28

  • Added "Schools & Organizations" section: managed accounts (students/employees) never receive marketing or attribution cookies
  • Switched from Google reCAPTCHA to Cloudflare Turnstile for bot protection (privacy-preserving, no tracking)
  • Switched geo IP provider from geoplugin.com to ipinfo.io (both in third-parties and Print jobs section)
  • Removed "Dinero" accounting system (reduced third-parties)
  • Clarified Arcade does not place any cookies
  • Clarified YouTube cookies are set when you choose to load a video
  • Updated third-party embeds policy: consent banner applies if you've accepted Functional cookies
  • Rewrote tracking/consent sections
  • Added geographic consent handling
  • Consolidated cookie section
  • New attribution purpose
  • Updated subprocessor data sharing

2025-09-19

  • Privacy Policy v2 released

2022-10-30

  • Initial Privacy Policy

Privacy policies are boring, complicated, legal mumbo jumbo, so let's start with a quick overview.

Tracking & cookies


  • No third-party tracking pixels - we don't use Google Pixels, Reddit Pixels, or Meta Tags
  • We use Plausible for analytics, which is cookie-free and doesn't track individuals
  • You're always in control - manage your preferences anytime via "Cookie Settings" in the footer
  • If you found us through an ad, we notify the platform via secure server-to-server calls - we only share anonymous click IDs, never your personal info
  • See our Cookie Policy for a complete list of everything we store

Your data


  • We don't sell the data we collect on you, but do share some data for internal use with third party software
  • We may use your name, email, phone number and address for internal accounting purposes
  • We try to only collect what's required to make the platform work for you
  • Your password is encrypted and stored in a safe database hosted in the European Union
  • Only you can access your files and camera feed - while it's on our servers, we don't have tools allowing us to view either
  • We don't collect any sensitive personal information, only the personal information we must, like; name, email, phone if you wish to get SMS notifications and address on purchase

Your rights


  • You can always ask us to delete the data we have on you
  • You can also always ask for us to give you the data we have on you

At SimplyPrint, we aim to only collect the minimum required data on our users. This means, we only ask for our user’s phone number if they want a text message when their print is finished, and we only ask for their address when required for invoicing. We wish to be fully transparent in how we use your data. This privacy policy will explain what data we collect, how we use it, and what rights you have regarding your data.

What data do we collect?

Our company collects the following data:

How do we use your data?

Our company collects your data so we can:

For federated SSO login, SimplyPrint adheres to the REFEDS Data Protection Code of Conduct v2 regarding the use of identity attributes. This means we only request and process the minimum attributes necessary to provide access to our service, and we do not use them for any unrelated purpose.

How do we store your data?

Our company securely stores your data, including our backups, at a DigitalOcean datacenter in Frankfurt, Germany. This datacenter is located within the EU and is fully GDPR-compliant. Compute-heavy processing, such as cloud slicing, runs on servers at the other EU hosting providers on our Sub-Processors list, which work on your files while they process them and do not hold your account data. SimplyPrint does not host customer data on its own premises, and we don't use customer data to develop or test SimplyPrint. The one exception is a fault we need to investigate: then our engineers may work with the specific files or records involved, such as a file that fails to slice, in temporary storage and only for as long as they need it.

SimplyPrint staff only access your account when that is needed to support you or to keep the service secure. When our support team works in an account, it does so through a support session, which is time-limited, logged with its reason, and can be ended by the account at any time. Every session is listed under Settings → Data & security, where the account's administrators can also require that support asks for their approval before each session.

If you wish to learn more about how we handle security at SimplyPrint, you can read our Security Overview by clicking the button below. Here we go more in-depth regarding what measures we take to keep your data safe and providing a deeper look into the different third-party providers we use for our web services. This document also digs into the security of the local SimplyPrint setup, on Raspberry Pi's/other machines, and what websites & ports that will be requested from within your local network.

Read the SimplyPrint security overview

DPA (Data Processing Agreement)

If you are a company, school, school board, institution or government using SimplyPrint, you can sign a Data Processing Agreement (DPA) with us. It sets out how we process personal data on your behalf as your processor: our security measures, breach notification, sub-processors, international transfers, audits, and the return and deletion of your data. On the School and Enterprise plans, you can sign our standard DPA yourself in SimplyPrint under Settings → Data & security, and choose who in your organisation receives the notices it promises.

We also review and sign institutions' own data protection agreements, and are glad to do so for school boards, districts, universities and other organisations, especially when one agreement covers several schools or sites. Write to [email protected] - we aim to respond within 24 hours.

US K-12 districts: SDPC Multi-State NDPA

For US K-12 school districts, SimplyPrint has also signed the Student Data Privacy Consortium (SDPC) / TEC Standard National Data Privacy Agreement (NDPA), Version 1.0. Eligible districts in Massachusetts, Maine, Colorado, Illinois, Iowa, Missouri, New Hampshire, Nebraska, New Jersey, Ohio, Rhode Island, Tennessee, Vermont, Virginia, and Washington can subscribe to the existing agreement via the General Offer of Privacy Terms (Exhibit E) without renegotiating from scratch. New York is currently excluded. Districts in other states (or outside the US) can still request a custom DPA via the same [email protected] address.

Documentation for privacy, security and procurement reviews

We support privacy and security assessments by schools, school boards, public bodies and companies. The following is published and kept current:

On request, we provide our Data Processing Agreement, a summary of our transfer impact assessment, a summary of our incident response plan, and answers to security and privacy questionnaires. Write to [email protected].

Security incidents and data breaches

We have a written incident response plan, which we review at least once a year and after every significant incident. If we become aware of a breach of security that leads to personal data being accidentally or unlawfully destroyed, lost, altered, disclosed or accessed (a "personal data breach"), we:

We keep a record of every personal data breach. Organisations receive breach notices at their account owners' email addresses and at the notice contacts they choose in SimplyPrint under Settings → Data & security.

How long do we keep your data?

We keep your personal data only for as long as we need it for the purposes described in this policy, and then we delete it. When you delete your account, we remove your personal data from our live systems, with a few limited exceptions where the law allows or requires us to keep specific records for a bounded period:

Where the law requires us to keep a record for longer than the periods above, we keep it only for as long as that legal obligation applies.

Your data & third parties

We use a small number of third-party services ("sub-processors") to run SimplyPrint. We never sell your data, we keep the number of third parties to a minimum, and wherever possible we choose privacy-friendly, EU-hosted providers or services we can host ourselves.

A few principles we hold to:

The complete, always-current list of our sub-processors - including each provider's legal entity, address, country, what data they process, where it is processed, and the transfer basis - is published on a dedicated page:

See our full Sub-Processors list

We give account owners advance written notice before a new sub-processor that handles personal data goes live, and you may object on specific grounds. See our Data Processing Agreement (Section 8.2) for details, or email [email protected] to request our DPA or a transfer impact assessment summary.

Connected stores and marketplaces (SimplyPrint Shop)

SimplyPrint Shop is an optional feature, currently available to accounts in a closed pilot. This section applies only if you connect an online store or marketplace account (a "connected store"), such as a Shopify, WooCommerce or Etsy store, to SimplyPrint. If you never connect one, SimplyPrint receives no data from any store.

The store platform's own terms and privacy policy continue to apply to your store.

If SimplyPrint changes ownership

If SimplyPrint ApS is involved in a merger, acquisition, reorganisation, or sale of all or part of its business, personal data may be transferred to the new owner only as part of that transaction, and only so that it can keep providing SimplyPrint. We never sell personal data on its own. If this happens:

An organisation with a Data Processing Agreement can also end it under its terms.

What are your data protection rights?

Our company would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access - You have the right to request SimplyPrint for copies of your personal data.
The right to rectification - You have the right to request that SimplyPrint correct any information you believe to be inaccurate. You also have the right to request SimplyPrint to complete information you believe is incomplete.
The right to erasure - You have the right to request that SimplyPrint erase your personal data, under certain conditions.
The right to restrict processing - You have the right to request that SimplyPrint restrict the processing of your personal data, under certain conditions.
The right to data portability - You have the right to request that SimplyPrint transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have 2 weeks to respond to you. If you would like to exercise any of these rights, please contact us at our email: [email protected].

What are cookies?

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our website, we may collect information from you automatically through cookies or similar technology. For further information, visit cookiesandyou.com.

How do we use cookies?

Our company uses cookies in a range of ways to improve your experience on our website, including:

What types of cookies do we use?

We categorize cookies into three types:

For a complete, transparent list of every cookie, localStorage item, sessionStorage key, and IndexedDB database we use, please see our Cookie Policy.

How to manage cookies

You can change your cookie preferences at any time by clicking "Cookie Settings" in our website footer. You can also configure your browser not to accept cookies, though some features may not function as a result.

Geographic Consent Handling

We handle cookie consent differently based on your location to comply with regional privacy laws:

Your preference is stored and respected across all your visits. You can change your choice at any time.

Schools & Organizations

For users under a managed organization account (such as students or employees), we enforce a strict Functional-Only cookie policy. Regardless of any consent preferences selected, we never set Marketing or Attribution cookies for these accounts. Tracking and attribution data is only ever collected for the primary Account Owner (Admin) with their explicit consent.

When a school or school board uses SimplyPrint, it is the controller of its staff's and students' personal data, and SimplyPrint processes that data on its behalf, only to provide the service. We store students' names and email addresses, or only a username where the school uses username accounts or single sign-on, to identify them and let them sign in, along with the print files and print history they create. We never send marketing emails to students, never use their data for advertising, never sell it, and don't collect grades or academic evaluations. Notices about changes to this policy, sub-processors and security incidents go to the school's account owners and notice contacts, who decide what to pass on to their users.

Privacy policies of other websites

Our company website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Affiliate links. Some links to shops are affiliate links, through Amazon Associates, affiliate networks and shops' own affiliate programmes. When you click one, you leave SimplyPrint; the shop or network may set its own cookies to credit us for a purchase, under its own privacy policy. We don't send them any personal data. On our side, a click through SimplyPrint on a shop link, a deal or an Amazon search is recorded with what was clicked, the page it was on and your country, and, when you are signed in or clicked in one of our emails, your user and account, like the rest of your activity in SimplyPrint (see "User info" above). We don't record your IP address with it, and it is deleted when your account is deleted.

Changes to our privacy policy

We keep this privacy policy under regular review. The current version is always published on this page, with the date it was last updated and a log of what changed.

If we make a material change, meaning one that changes what personal data we collect, the purposes we use it for, or your rights, we:

Notices go to account owners, not to every user of an account: for an account a school or other organisation manages, its account owners receive them and decide what to pass on. Small changes that don't affect how we handle personal data, such as corrections and clarifications, take effect when published and are listed in the change log. Changes to our sub-processors are announced in advance as described under "Your data & third parties".

How to contact us

If you have any questions about our company’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us at [email protected]. For data protection matters, including requests under a Data Processing Agreement, you can also write to our data protection contact at [email protected].

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that our company has not addressed your concern in a satisfactory manner, you may contact the Danish Data Protection Agency (Datatilsynet, www.datatilsynet.dk), which supervises SimplyPrint ApS, or the data protection authority where you live.