Fleet-grade user, permission and policy management

Two invite paths fit two operational realities. Direct email invites pre-assign group, language and locale, then let the user accept on their own time. Invite links are great for hiring waves and contractor onboarding: generate a link tied to a specific user group ("Operators"), set an expiry, send it out, and every accepted invite lands in the right group automatically. Same controls apply to both: existing users can't be re-invited by accident, and every invite is logged in the company audit log.

The balance system is on the School and Enterprise plans. Enterprise farms typically run it in Usage tracking mode rather than Enforced mode: every print writes a cost transaction against the user (and by extension, the user's group / department / client), but it never refuses a print. The result is a clean ledger that finance and billing systems can pull from for departmental chargeback, customer invoicing, or PaperCut-style integrations.

Pick Enforced mode when the print should be blocked until balance covers it, or Usage tracking mode when you just want a clean ledger for invoicing. Auto-refill on a daily, weekly, monthly or custom-day cadence keeps internal accounts whole. Discount rules with optional start and end dates handle promotional pricing. Every balance event - charge, refund, refill, adjustment - emits a webhook your existing systems can consume.

The most successful print farms on SimplyPrint integrate it with whatever they're already running. One customer built a ShipStation auto-queue integration so e-commerce orders automatically land on the production queue. Another routes filament-usage events into their accounting system. We've shipped both an enhanced API (Print Farm+) and an MCP server (Pro+) so your AI tooling can drive printers, reorder filament, approve queue items and pull statistics directly.

OAuth2 with PKCE handles third-party integrations (Zapier, n8n, Make, your custom apps). Webhooks fire on every balance change, quota event, print state transition, queue submission and AutoPrint action. Everything documented at apidocs.simplyprint.io and the MCP server registry.

Security-related settings - the full company audit log with export, panel IP restrictions, required 2FA enforcement, the in-product Data Processing Agreement and support access approval - all live in the Data and security area, linked straight from the Organisation tab. The audit log and in-product DPA signing are on the School and Enterprise plans. Audit-log export, required 2FA enforcement and the SLA uptime guarantee are Enterprise-only.

Your account gets a dedicated public-facing Hub at simplyprint.io/hub/{your-organisation-id} - a stripped-down printer-room interface meant for a wall-mounted display or floor terminal. Same logins as the main panel, way less to click through. Lock it to specific IPs or approved computers so only the shop terminal can reach it, toggle dark mode, redirect new signups straight to the Hub, and pick remember-me sessions for staff or auto-logout for shared shift terminals.