# Multi-user 3D printer management: invite your team, set permissions, share printers **Minimum Plan:** Print Farm Run your 3D printers as a team. Invite colleagues, students or friends, control exactly what each user can do with 168 granular permissions, group people into ranks, and keep a full audit trail of who started, queued and cancelled every print. **Categories:** organization *Multi-user 3D printing for teams, classes and shared workshops* ## Multiple users for the same 3D printers Stop sharing one login. Invite real user accounts, set what each person can do with granular permissions, and see exactly who started, queued and cancelled every print. Built for print farms, schools, makerspaces and any team that shares 3D printers. ## One account, many people, zero chaos SimplyPrint is built from day one for shared printers. Whether you're 3 colleagues on a Print Farm plan or 500 students on the Education plan, every action is tied to a real user, every printer respects per-user access, and every page in the panel checks permissions before it does anything. ## "This makes it easier to do 80% of the work" "This makes it easier to do 80% of the work you do every day, which is sending print tasks." Print farm owner, customer survey Feb 2026 ## Everyone gets their own account Forget shared passwords. Every user logs in with their own account, and SimplyPrint tracks every print, queue submission, file upload and printer action against that user. Activity stays attributable - so you always know who started the print, who cancelled it and who changed the filament. - Per-user login, history and notification preferences - Real names on the printer cards, the queue and the print history - Each user has their own files, slicer profiles and saved settings - Optional 2-factor authentication for any user; account-wide required-2FA is an Enterprise feature ## Invite by email, or share a single open link Two ways to bring new users in:** - Direct email invites** - type or paste a list of email addresses, pick the rank, and we send a personal invite to each one. Track which invites are still pending and resend with one click. - **Open invite link** - generate a shareable link that lets anyone join your account at a chosen rank. Perfect for posting in a Discord, a school portal or a printed handout. Lock invite acceptance to specific email domains, require admin approval before new users can log in, or wire up SSO so users provision themselves automatically. ## User ranks: pre-built roles, or build your own Group your users into **ranks** - reusable roles that bundle together a set of permissions. Start with the built-in ranks (admin, operator, viewer) and tweak them, or create your own from scratch for the exact split of responsibilities your team needs.** Behind the ranks sits a tree of 168 granular permissions** covering printers, the queue, files, the slicer, filament, maintenance, webhooks, the API and more. Lock down the slicer for students, give your filament admin full inventory access without printer control, or build a read-only viewer for stakeholders - the choice is yours. Permission Admin Member Viewer Start prints✓✓× Cancel prints✓✓× Manage queue✓✓× Manage users✓×× Edit slicer profiles✓×× Send raw G-code✓×× A simplified preview - the live matrix has 168 permissions across 8 categories. ## Built for schools and classrooms too On the Education plan, the user system grows a **Classes** column on the users page, a teacher / student split, a dedicated student-friendly dashboard and queue approval so teachers vet prints before they hit the bed. Auto-import classes from your SSO (Unilogin and more), promote SSO group members to teachers automatically, and roll the whole roster forward at the end of each school year without lifting a finger. ## Per-user quotas and balances On the Education and Enterprise plans, you can put each user on a budget. Set monthly print-time, filament-weight or print-count quotas per user or per rank, top up balances when students earn extra credit, and approve quota-refund requests from a single dashboard. Quotas are checked at queue time, so a user who'd blow their budget can't sneak a 30-hour print past the system. Combine with queue approval for full control over what gets printed and by whom. ## Export your user list, audit every action Need to hand a list of users to IT, finance or a researcher? **Export to CSV** with one click - including names, emails, ranks, custom fields and last-active timestamps.** Every action a user takes (logins, prints started, files uploaded, settings changed) is logged. Account admins on School and Enterprise plans get access to the account audit log**, with full CSV export available on Enterprise. ## Frequently asked questions ### How many users can I invite? From Print Farm upwards there's no hard cap on user count - invite as many people as you need. The Education plan includes 500 users out of the box, sized for a school or department. Free and Basic are single-user, since they're sized for individual hobbyists. ### How do ranks differ from permissions? A **rank** is a reusable role (e.g. "Operator", "Teacher", "Read-only viewer") that bundles together a set of **permissions**. Permissions are the granular toggles - over 160 of them - that control specific actions like "start a print", "edit a slicer profile" or "approve queue items". You assign ranks to users, and ranks decide which permissions each user gets. ### Can I let users invite themselves? Yes. Use the open invite link to let anyone with the link join at a chosen rank. You can lock acceptance to specific email domains (e.g. only @yourschool.edu), require admin approval before a new user can log in, or let users register and start using printers right away. ### Do you support single sign-on? SSO is available on the Education and Enterprise plans (Print Farm subscribers from before the Enterprise launch are grandfathered). We support SAML 2.0 for any standard identity provider, plus Unilogin for Danish schools. SSO users are auto-provisioned, and you can map SSO groups onto SimplyPrint ranks, including auto-flagging teachers when they belong to a specific SSO group. ### Can I require 2-factor authentication for everyone? Yes - account-wide required 2FA is available on the Enterprise plan. Individual 2FA is available to every user on every plan, including Free. Once required 2FA is enabled, users without 2FA configured are blocked from logging in until they set it up. ### Is there an audit log of user actions? Yes. The account audit log is included on the Education and Enterprise plans, and shows every action a user took - logins, prints started, files uploaded, settings changed, ranks reassigned. CSV export of the audit log is an Enterprise feature. ### Can I transfer account ownership to another user? Yes. The current owner can transfer ownership to any other user in the account from the users page. The transfer requires a password re-auth as a safety measure, and the new owner gets full administrative control immediately afterwards. ### What happens to a user's prints when I deactivate them? Deactivating a user keeps their entire history, files and audit trail intact - they just can't log in any more. This is the right choice for staff turnover, end-of-year cleanup or temporary access removal. **Deleting** a user is permanent and is meant for accidental invites or GDPR removal requests. --- **Learn more:** [Feature Page](https://simplyprint.io/features/multiple-users)